Ems Iso 14001 Manual Template
EMS DEVELOPMENT AND IMPLEMENTATION Upon completion of Initial EMS Planning, the next step for the EMS Working Team is to develop your EMS based on the information collected and gaps identified in the baseline assessment. A fundamental requirement is to develop a set of EMS documents tailored for your company. The Generic ISO 14001 EMS Templates in this support package are developed based on the ISO standard, using a four-level EMS documentation structure as below: Figure 4. The Four-level EMS Documentation Structure. The 4-level EMS documentation structure is an international practice in line with the implementation of ISO 9001 Quality Management System (QMS) standards. EMS training materials delivered by internationally recognized organisations such as Institute of Environmental Management & Assessment (IEMA) and International Register of Certificated Auditors (IRCA) also adopt this 4-level documentation structure.
Sep 2, 2010 - Protection Manual. GUIDANCE FOR IMPLEMENTING AN EMS. An Environmental Management System consists of the following inter-related functions (commonly. An EMS in line with. ISO 14001 requirements, additionally a selection of example/template documentation is.
The full set of Generic ISO 14001 EMS Templates provided as part of this package is listed in Table 4. Each template is provided with a Document Number for reference. After developing your EMS documents according to the guidelines provided in this support package, your company will need to apply the system, implement the procedures and maintain records to demonstrate compliance with the EMS requirements that you have established. This chapter describes the steps and keys for successful EMS operation and monitoring to ensure its effectiveness. An implementation checklist is provided in as a tool to help you to monitor your EMS implementation status.
These documents are not required by ISO14001. Management Commitment 'Management Commitment' defines the framework for your EMS through the 'Environmental Policy' and the 'EMS Manual'. Environmental Policy (ISO 4.2 Environmental Policy) Download Download The first requirement of ISO 14001 is the establishment of an Environmental Policy (CP-01) which is mandated by your top management and verified during a Management Review. The Environmental Policy (CP-01):.
presents your top management's declaration of its commitment to environmental protection;. provides the EMS foundation and unified vision of your company's environmental concerns;. establishes your framework for setting and reviewing environmental objectives and targets;.
should be understood by your staff and communicated externally, especially to persons working for or on behalf of your organization;. should be signed and dated by your top management. Helpful Tips. Consider addressing the following issues, where practicable: ✔ sustainable development and/or product life cycle ✔ adoption of 'green' practices and procedures into design phase ✔ Minimise of pollution, waste, and resource consumption; ✔ Commitment to recovery, recycling and reuse.
✔ Sharing of environmental knowledge with others ✔ Encourage 'green' practices in suppliers / contractors 2. EMS Manual Download Download ( Your EMS manual (EM-01) shall explain how your company's EMS is organised with reference to the requirements of the ISO 14001, which:. Describes the core elements of your EMS (and how these elements relate to each other); and. Provides cross-reference to related documents. Your manual shall include a statement to address each element in ISO 14001.
These statements explain how your company conforms to the particular element, and usually paraphrase the requirements of the ISO 14001 Standard. It is important to accurately describe the unique characteristics of your company and how your EMS operates. If you have a safety or quality management system, you may wish to integrate these with your EMS Manual.
The descriptions below follow the contents of the EMS Manual, providing guidance on how to modify the Generic ISO 14001 EMS Template manual into your company's EMS manual. More details of each EMS Manual section are discussed later in this guide according to the relevant ISO 14001 Standard clauses. 0.0 Terms and Definitions. Terms and definitions included in the Generic ISO 14001 EMS Templates are based on ISO definitions. Helpful Tips. For example, if you choose to include your quality or safety management system.
1.2 Purpose of this Manual. This section can be modified if the function of the manual is more or less than the Generic ISO 14001 EMS Template. 1.3 Scope of EMS. Clearly defines the coverage of your EMS and the standard (e.g. ISO ) to which your company subscribes. It may include specific function(s) and/or location(s). The scope of EMS shall be documented.
2.0 Policy. Include your Environmental Policy here, briefly describing your company profile, EMS scope, and signed by top management and dated.
3.0 Organisation. Detailed description refers to Section C1 of Chapter III. 4.0 EMS Requirements. Detailed description on each requirement under ISO 14001 Standard is presented in Sections B, C and D of Chapter III. Appendix A. This table presents Cross References of the ISO 14001 Requirements with your EMS Manual and Environmental Procedures (EP).
Helpful Tips. Change the list according to your company's document numbering and titles B. Plan 'Planning' helps you to establish the objectives and processes that are essential for delivering results in accordance with your environmental policy. Environmental Aspect Identification (ISO 4.3.1 Environmental Aspects) Identifying and evaluating your environmental aspects (EAs) is fundamental to designing your EMS to control and minimise the environmental impacts arising from your activities, products and services.
Related documents include: a) Section 4.3.1 of EMS Manual (EM-01) b) Environmental Procedure for Identification of Environmental Aspects and Significance Evaluation (EP-01) c) Register of Environmental Aspects (EAR-01) a) Environmental Aspect Identification in EMS Manual (EM-01 Section 4.3.1) Download Download ( This part of your EMS manual:. Describes how you identify and evaluate the environmental aspects derived from your activities, products and services. Helpful Tips. Refer to the for more details. Environmental Aspects: Things to Consider Requirements Technical Environmental Level. Legislation.
Permits. Customers.
Complaints. Process. Storage. Transfer. Transport. Utilities.
Product. Air. Water. Waste and by-products. Noise and vibration. Land and groundwater contamination. Use of raw materials and natural resources.
Energy consumption. Energy emitted, e.g.
Heat, radiation, vibration. Nuisance. Physical attributes, e.g.
Size, shape, colour, appearance. External safety. Product. Potential fire. Site / plant. Department. Installation / equipment.
Subcontractor / supplier Step 2: Evaluate the significance of your environmental aspects 1) Define the evaluation method that you will use to determine significance. There are various evaluation methods including criteria based filtering, environmental risk assessment, etc. 2) The Generic ISO 14001 EMS Template in the EP-01 uses a criteria-based filtering method which is commonly adopted by local companies, and widely accepted by certification bodies. An example is shown in Figure 5 below. 3) Define the criteria that you will use to determine significance. Typical criteria include legal or customer requirements, environmental consequences, and material usage.
Table 6 and Figure 5 show further examples. ISO 14001 does not specify the evaluation method and criteria for determining significant environmental aspects.
It is up to the companies to decide their own methods. Helpful Tips. The Generic ISO 14001 EMS Template procedure EP-01 is self-explanatory with the evaluation method defined. You may choose to design your own methodology (e.g. Scoring method, example is risk assessment method, R=P x S R=risk, P=probability S=severity Table 6. Criteria and Scores for Evaluation of Environmental Aspect Significance Evaluation criteria Conditions Score Legal requirement The aspect is legally and contract regulated. 1 The aspect is not legally regulated.
0 Environmental consequence Expected release of pollutants of severe environmental consequence 1 Unexpected situation such as emergency may cause uncontrolled released of pollutants, or serious damage to flora, fauna or historical heritage. 1 The aspect does not have potential environmental impacts of severe consequence. 0 Use of materials Large consumption of materials with significant potential to reduce, reuse and recycle. 1 Consumption of materials that are hazardous in nature and can be replaced by more environmentally benign alternatives.
1 Consumption of materials that originate from environmentally sensitive sources. 1 Consumption of materials that have little or no potential for reduce, reuse, recycling, replacement, and are not from environmentally sensitive sources. 0 Corporate concerns The Company has received valid, justifiable complaints for similar situations previously. 1 The aspect concerns suppliers or contractors' activities and can potentially be influenced by the Company.
1 The aspect is about selection of suppliers or contractors 1 The aspect is a corporate concern that can be reflected from the environmental policy 1 None of above 0 Note: 1 = Yes, 0 = No Figure 5. Workflow of Environmental Aspect Identification and Evaluation.
Significant Environmental Aspect (SEA) Step 3: Documentation 1) Compile the EAs that you have identified and their significance evaluation in your Register of Environmental Aspects (EAR-01). C) Register of Environmental Aspects (EAR-01) Download Download The Register of Environmental Aspects compiles the environmental aspects derived from your activities, products and services. The register also denotes the significance of your environmental aspects and your respective operational controls for significant aspects.
How to use Generic ISO 14001 EMS Template EAR-01? 1) Activities. Each excel sheet represents a common business activity in your company, these may include: office, facility maintenance, each production process, warehouse, etc. 2) Column A: Ref Number. Define a reference number for each EA identified for easy reference. Numbering format can be OF-01 for office, CA-01 for car-using activities, etc. 3) Column B: Environmental Aspects.
List the EAs identified for each activity (e.g. Use of chemicals). 4) Column C-I: Potential environmental impacts. Place 'x' to mark the environmental impacts that may be generated from such aspect (e.g.
Iso 14001 Manual Example
Air, water, etc). 5) Column J-M: Evaluation of Significance. Based on the criteria and evaluation method defined in EP-01, mark either '1' or '0' as a score for significance. 6) Column N: SEA. Place 'Y' if the environmental aspect is evaluated to be a Significant Environmental Aspect (SEA); otherwise place 'N'. 7) Column O: Operational Control / O&T reference.
You will need to have an operational control for all of your SEAs. You can implement your operational controls either through environmental procedures / instructions (EP / EI) or setting environmental objectives and targets (O&T). 8) Reviewed and Approved signatures. To be signed by responsible personnel (e.g.
Top Management, Environmental Management Representative (EMR), etc.) based on what you have defined in the roles and responsibility (refer to Section C1) and control of documents (refer to Section C5). ISO 14001 does not specify the format of Registers of Environmental Aspects, the companies can decide their own format to present information.
Helpful Tips. Additional column is found in Practical Examples of ISO 14001 EMS in this package for easy cross reference of legally regulated EAs with the relevant legislation in LR-01. Legal and Other Requirements (ISO 4.3.2 Legal and Other Requirements) Identifying and complying with applicable legal requirements and other requirements to which the organization subscribes related to its environmental aspects is a key to the success of your EMS. This includes all relevant regulations (local and international, particularly if you deal with overseas clients) and other self-imposed requirements (e.g. Codes of practice, client requirements, etc.).
Related documents include: a) Section 4.3.2 of EMS Manual (EM-01) b) Environmental Procedure for Legal and Other Requirements (EP-02) c) Register of Legal and Other Requirements (LR-01) a) Legal and Other Requirements in EMS Manual (EM-01 Section 4.3.2) Download Download ( This section of your EMS manual:. Describes how you identify and update your relevant legal and other requirements. Helpful Tips. You can modify the approach for identifying your legal and other requirements. However, make sure that your approach is systematic and comprehensive. B) Procedure for Legal and Other Requirements (EP-02) Download Download This environmental procedure is established, implemented and maintained by your company to identify, have access to and understand all legal and other requirements relevant to the environmental aspects of your activities.
Legal and other requirements include but are not limited to: 1) Legal requirements - Ordinances, Regulations 2) Other requirements - voluntary principles or codes of practice, non-regulatory guidelines, technical circulars, company-specific codes, contract requirements, etc. Step 1: Identify requirements. Generic ISO 14001 EMS Template LR-01 presents a general framework for your reference to develop the register of legal and other requirements tailored for your business nature and operations. The procedure describes how your company identifies the requirements of these regulations and their applicability. The procedure describes how you plan to comply with relevant requirements and maintain records as requested.
Step 2: Access and communicate. The procedure describes how you seek how you can access those requirements (e.g. Through internet or purchase of relevant documents). The procedure describes how you communicate these requirements to employees, on-site contractors and others, as needed. Step 3: Review and update.
The procedure describes how you will regularly review and update any changes of legal and other requirements. Helpful Tips. Other relevant business / contract requirements will also need to be identified. C) Register of Legal and Other Requirements (LR-01) Download Download This register compiles the legal and other requirements (legislation, codes of practice, regulatory and non-regulatory guidelines, contract requirements, etc.) that are applicable to your company. How to use Generic ISO 14001 EMS Template LR-01?.
Review each regulation in Practical Examples of ISO 14001 EMS to determine its applicability to your company. Determine if the regulation is applied to your company directly, and/or to the responsibility of your contractors / suppliers.
Define the area of applicability of specific regulations. For example, Air Pollution Control (Motor Vehicle Fuel) Regulation is applied to vehicles owned by your company or contractors. Review the documents listed under 'Licenses / Compliance Records Required' which demonstrates your legal compliance status to particular regulation, or conformity to other requirements to which the organization subscribes related to its environmental aspects, and ensure that this list is updated accordingly. Refer to for easy reference. Helpful Tips. Additional column is found in Practical Examples of ISO 14001 EMS in this package for easy cross-reference of environmental legislation with the relevant Environmental Aspects in EAR-01. Objectives, Targets and Programme(s) (ISO 4.3.3 Objectives, Targets and Programme(s)) Objectives, targets and programmes (O&T) are one way in which your EMS can control your significant environmental aspects and impacts.
(The other is through operation controls, described in Section C6.) Related documents include: a) Section 4.3.3 of EMS Manual (EM-01) b) Objectives, Targets and Programmes (O&T-YYYY) To comply with ISO 14001 you need to:. Describe the responsibility and mechanism to establish, review and monitor the environmental objectives, which are ways to demonstrate continual improvement.
Also describe the responsibility and mechanism to establish programme to achieve objectives. Objectives and targets are required to be measurable where practicable. Objectives and targets must be consistent with the commitment to compliance with legal and other requirements and continual improvement Helpful Tips. You can modify the approach to identifying your objectives, targets and programmes. However, make sure that your approach is systematic and comprehensive. A) Objectives, Targets and Programmes in EMS Manual (EM-01 Section 4.3.3 and O&T-YYYY) Download Download ( Download Download This section of your EMS manual describes how you establish and review your objectives, targets and programmes.
Objective is an overall environmental goal, consistent with the environmental policy, that an organization sets itself to achieve. Target is a detailed performance requirement, applicable to the organization or parts thereof, that arises from the environmental objectives, and that needs to be set and met in order to achieve those objectives. Programme should be linked directly to your environmental objectives and targets (O&Ts) and describe how your company will translate its goals and policy commitments into concrete actions so that environmental O&Ts are achieved. The method to develop and track O&Ts and their Programme is briefly described in EM-01 Section 4.3.3. It can be modified according to your company's needs. Use the Generic ISO 14001 EMS Template O&T-YYYY, to establish your O&Ts and Programme for year YYYY.
How to develop and maintain your O&T? 1) Your O&Ts should be developed by the people in the functional area involved, since they will be best positioned to establish, plan for, and achieve these goals.
2) Areas to consider in developing O&T. SEAs identified in processes and activities (e.g. Reduce waste, prevent pollution, conserve resources, product design),. regulatory requirements,. communications with interested parties (neighbours, staff, community group, same business sectors, contractors / suppliers) 3) Communicate O&Ts and their progress across your company. Helpful Tips.
Operational staff can be the best candidates to propose O&Ts as they will be eventually responsible for performance. How to develop and maintain your Programme? 1) Define:. Responsibilities for achieving goals. Means for achieving goals. Time frame for achieving those goals 2) Modify your program if:.
O&Ts are modified or added;. Relevant legal requirements are introduced or changed;. Major progress in achieving your O&T has been made (or has not been made); or. Your products, services processes, or facilities change or other issues arise.
Helpful Tips. Cost savings can be achieved through the coordination between Programme and other managements programmes How to use Generic ISO 14001 EMS Template O&T-YYYY?
1) Numbering. Assign a number for each Objective for easy reference.
2) Relevance to Environmental Policy. Indicate how the specific Objective is linked to your company's Environmental policy 3) Objective. A simple description on your objective. 4) Target.
A brief explanation on the measurable target(s). 5) Programme. A concise action plan on how to achieve each Target. 6) Responsible Staff.
The responsible personnel for achieving each target. 7) Start Date / End Date. The time frame for achieving each target.
8) Actual Results. To report the progress in achieving individual targets. Helpful Tips. Do The goal of 'Do' is implementing the processes identified during 'Plan' phase.
Resources, Roles, Responsibility and Authority (ISO 4.4.1 Resources, Roles, Responsibility and Authority) Management shall ensure the availability of resources essential to establish, maintain and improve the EMS. Resources include human resources and specialized skills, organizational infrastructure, technology and financial resources. All staff in your company should clearly understand their environmental roles and responsibilities, as well as understand the importance of the environmental objectives and targets that they can affect.
Related documents include: a) Section 3.1, 3.2, and 4.4.1 of EMS Manual (EM-01) To comply with ISO 14001 you need to:. Ensure the availability of enough resources for the implementation of EMS.
Define and communicate EMS job responsibilities and authorities. Nominate an Environmental Management Representative (EMR) and deputy for your company. Refer to Generic ISO 14001 EMS Template EM-01 Section 3 for more detailed requirements. Helpful Tips. The structure shall be as flexible as possible, while ensuring that it is comprehensive. B) Responsibility in EMS Manual (EM-01 Section 3.2) Download Download ( This part of your EMS Manual:. Defines the duty and responsibility of each responsible personnel under EMS.
Defines which position is your Top Management (e.g. Chief Executive Director), EMR (e.g. Environmental Manager), DEMR (e.g.
Administration Manager), and member of your EMS Committee (e.g. All departmental managers, safety officer). Defines the members involved in management review and the period of the management review. Job descriptions provided in the Generic ISO 14001 EMS Templates can be changed according to your preference. Helpful Tips. Responsibilities may combine both environmental functions and others, such as quality, safety functions. C) Resources, Roles, Responsibility and Authority in EMS Manual (EM-01 Section 4.4.1) Download Download ( This part of your EMS Manual describes how your company determine the resources (e.g.
Finance, staff), organisational roles, and personnel responsibility for your EMS. It is very important to clearly define as they relate to the achievement of environmental objectives and targets, and the overall operation of the EMS. Helpful Tips.
Communicate the EMR's roles and responsibilities to all staff. Competence, Training and Awareness (ISO 4.4.2 Competence, Training and Awareness) The ultimate goal of training is to explain the importance of the EMS to staff and persons working on behalf of the organization and to explain their responsibilities for EMS operations.
The organisation will need to ensure that all people performing tasks for or on behalf of the organisation, which includes contractors, sub-contractors, temporary staff and remote workers, have had an appropriate assessment for their potential to cause a significant environmental impact and the associated competence required. Related documents include: a) Section 4.4.2 of EMS Manual (EM-01) b) Environmental Procedure for Training (EP-03) a ) Competence, Training and Awareness in EMS Manual (EM-01 Section 4.4.2) Download Download ( This part of your EMS Manual describes how you identify the training needs of your staff and persons working on behalf of the organization (e.g. Contractors), and plan and evaluate training effectiveness regarding EMS and related matters.
Helpful Tips. You can modify the approach to identify your training.
However, make sure that your approach is systematic and comprehensive. B) Procedure for Training (EP-03) Download Download Every staff and function in your company has a role to play in your EMS. Every person working for or on behalf of your company can has potential impacts on the environment and can also suggest ideas to improve the environmental performance of your company. Therefore, competency for key roles should be established and appropriate training provided to ensure the performance of your EMS. Competence is also based on a combination of education, training, and experience; and the associated record shall be retained. The training provided to each person in your company should include the following: 1) Environmental policy, 2) Significant environmental aspects and impacts of their work activities, 3) Key EMS roles and responsibilities, 4) Procedures that are applicable to their work, and 5) The importance of conformity with EMS requirements.
Helpful Tips. If your company has an ISO 9001 Quality Management System in place, this part of EMS can be integrated using the same procedure with additional EMS features. Step 2: Training. Identify training needs and prepare training plan according to the training procedure (EP-03). Develop your EMS training materials. Train your EMS core team members on EMS requirements. Conduct EMS awareness training with all staff to ensure them to be aware of environmental policy, objectives, relevant significant environmental aspects, EMS responsibilities and emergency procedures, etc.
As appropriate. Conduct EMS job specific training to ensure relevant staff understand the identification and control of significant environmental aspects (SEAs) (EP-01).
Helpful Tips: keeping records Refer to the Generic ISO 14001 EMS Templates and Practical Examples of ISO 14001 EMS for the followings. Training attendance records 3. Communication (ISO 4.4.3 Communication) Effective communication is vital for a company to motivate staff, tell them what actions they should be taking for the sake of environment, confirm their roles and procedures, monitor environmental performance, and as a channel for identifying any potential for improvement. Related documents include: a) Section 4.4.3 of EMS Manual (EM-01) b) Environmental Procedure for Enquiry / Complaint / Nonconformity Handling (EP-07) a) Communication in EMS Manual (EM-01 Section 4.4.3) Download Download ( This section of your EMS Manual:.
Describes the communication channels for environmental issues in your company. Highlights how effective two-way internal and external communication promotes environmental awareness.
Iso 14001 2015 Manual Example
Sets out your handling procedures for any enquiry or complaints (internal or external) which are related to the environmental procedure. If your company decides to communicate externally about yours significant aspects, it shall establish a method(s) for this external communication.
Helpful Tips. Make use of existing communication channel such as: Internal methods (newsletters, intranet, staff meetings, daily briefing sessions, notice boards, training, etc.), external methods (website / e-newsletter, annual reports, progress meetings, informal discussions, etc.) How to initiate the communication?. Hold EMS committee meetings with core team members to communicate EMS organisation and individual responsibilities, and establish EMS implementation plan. Define the Effective Date for the EMS implementation and announce the kick-off of the EMS. Distribute the EMS documents to relevant staff (refer to Control of Documents EP-04).
Helpful Tips: keeping records. Records include ✔ Organisation chart and documented responsibilities, EMS committee member list, meeting minutes ✔ Memo / minutes to announce the EMS effective date ✔ Document distribution records, etc. Documentation (ISO 4.4.4 Documentation) The Generic ISO 14001 EMS Templates in this support package are developed based on the ISO standard.
The four-level EMS documentation structure consists of: 1) Environmental Manual: includes EMS Manual, Policy, Objectives, Targets and Programmes. 2) Environmental Procedures: 9 procedures complying with ISO Standard, including associated Registers for Environmental Aspects and Legal and Other Requirements. 3) Environmental Instructions: operational procedures or environmental instructions describing how activities are performed to manage your significant environmental aspects. 4) Environmental Records: standard forms, checklists and reports for recording environmental performance to demonstrate compliance with EMS requirements. Related document include: a) Section 4.4.4 of EMS Manual (EM-01) a) Documentation in EMS Manual (EM-01 Section 4.4.4) Download Download ( This section of your EMS manual describes the EMS documentation structure and how the pieces fit together.
Helpful Tips. The documentation structure may refer to your existing quality / safety management system if in place. Control of Documents (ISO 4.4.5 Control of Documents) ISO 14001 requires that you provide a clearly defined source of documents for employees who should be aware of and understand all relevant environmental significant procedures and practices.
Related documents include: a) Section 4.4.5 of EMS Manual (EM-01) b) Environmental Procedure for Control of Documents (EP-04) a) Control of Documents in EMS Manual (EM-01 Section 4.4.5) Download Download ( This section of your EMS manual:. Describes the requirements on control mechanism on your EMS documents to ensure that everyone works with the right tools. Links to procedure EP-04 Control of Documents. Helpful Tips. Your control of documents may integrate or make reference to your existing quality management system if applicable. B) Procedure for Control of Documents (EP-04) Download Download This procedure ensures that each person in your company is working with the proper EMS documents. The procedure presents how your company:.
Reviews existing document control system, modify it to adopt EMS elements for easier development. Numbers EMS documents, and assigns the designated personnel for approval and review (specific documents should be revised accordingly under your company's culture). Highlights changes on any revised documents for easier understanding of other readers.
Helpful Tips. If your company has an ISO 9001 Quality Management System in place, this part of your EMS can be integrated using the same procedure with additional EMS features.
Operational Control (ISO 4.4.6 Operational Control) Operational Controls are one of the means through which your EMS can control your significant environmental aspects (SEAs). (The other way is by setting O&Ts and Programmes, as described in Section B3). Related documents include: a) Section 4.4.6 of EMS Manual (EM-01) b) Environmental Instructions for various operational control (EI-xx) a) Operational Control in EMS Manual (EM-01 Section 4.4.6) Download Download ( This section of your EMS Manual describes how your EMS:.
Builds environmental performance into your operations and activities. Manages your company's Significant Environmental Aspects (SEAs), ensures legal compliance and conformity to other relevant environmental requirements, and achieves environmental objectives. Links to Environmental Instructions (EI-XX) for controlling your SEAs. Helpful Tips. Consider proper controls on your suppliers / contractors and their effects on your environmental performance. B) Operational Control - Environmental Instructions (EI-xx) Download Download Your EMS will consist of several different procedures which can help your company to manage its SEAs, ensure regulatory compliance and achieve environmental objectives. Determining which operations should be covered by documented procedures and how those operations should be controlled is a key step in developing an effective EMS.
In determining which operations / activities need to be controlled, look beyond routine production or service. Activities such as equipment maintenance, management of on-site contractors, and services provided by suppliers or vendors could also affect the environmental performance of your company.
How to develop your EI?. Step 1: identify operations and other activities that are related to SEAs and/or legal requirements.
Step 2: define the controls implemented at certain processes of each operation / activity. Step 3: draft the instructions and review them with the people who are responsible for their implementation to ensure these instructions are appropriate, realistic and practical. The following Generic ISO 14001 EMS Template documents are included in this package to provide some direction on developing your EI. For more details on individual EIs, you may refer to the practical samples: 1) 2) 3) 4) 5) 6) 7) 8) 9) Helpful Tips. Ensure employees are trained on these procedures.
How to Implement your EPs, EIs, O&Ts? Communication records, guidance notes for supplier control, etc. (refer to Generic ISO 14001 EMS Templates and Practical Examples of ISO 14001 EMS for above records) 7. Emergency Preparedness and Response (ISO 4.4.7 Emergency Preparedness and Response) You will need to implement emergency preparation and procedures to respond to unplanned events in order to mitigate, reduce, and/or eliminate the environmental health and safety impacts. Related documents include: a) Section 4.4.7 of EMS Manual (EM-01) b) Environmental Procedure for Environmental Emergency Preparedness and Response (EP-05) a) Emergency Preparedness and Response in EMS Manual (EM-01 Section 4.4.7) Download Download ( This section of your EMS Manual:. Describes your approach to minimising the impacts of uncontrolled events; and. Links to procedure EP-05 for Environmental Emergency Preparedness and Response.
B) Procedure for Environmental Emergency Preparedness and Response (EP-05) Download Download This environmental procedure sets out how effective preparation and response will help your company reduce injuries, prevent or minimise environmental impacts, protect employees and neighbours, reduce asset losses and minimise downtime. Step 1: Identify potential accidents and emergencies, for example. Fire. Chemical spillage. Flooding. Shutdown (e.g. Wastewater treatment plant) Step 2: Mitigate the impacts of these incidents.
Use the Generic ISO 14001 EMS Template EP-05 as a basis to define appropriate mitigation measures for all the potential incidents identified. Define mock drills requirements wherever practicable. Step 3: Communicate relevant procedure with everyone in your company.
Include contractors / suppliers and visitors Helpful Tips. Integrate your existing safety plan to include environmental issues. Check 'Check' is the series of processes that you use to measure and monitor the effectiveness of your environmental policy, objectives, targets, legal and other requirements, and report the results to interested parties. Monitoring and Measurement (ISO 4.5.1 Monitoring and Measurement) Measuring and monitoring is required to ensure that the EMS objectives and targets are being achieved, and the significant environmental aspects are being controlled.
Related documents include: a) Section 4.5.1 of EMS Manual (EM-01) b) Environmental Procedure for Environmental Monitoring and Evaluation of Compliance (EP-06) a) Monitoring and Measurement in EMS Manual (EM-01 Section 4.5.1) Download Download ( This section of your EMS Manual:. Describes the requirements on monitoring the effectiveness of the control on significant environmental aspects (SEAs) and achievement of objectives. Links to procedure EP-06 for Environmental Monitoring and Evaluation of Compliance. B) Procedure for Environmental Monitoring and Evaluation of Compliance (EP-06) Download Download Monitoring and measurement help to evaluate your environmental performance, analyse the root causes of problems, assess compliance with legal requirements, identify areas requiring corrective action, and improve performance and efficiency. Step 1: Identify your needs. Define what kind of information is meaningful and should be collected. For instance: - key process characteristics - regulatory compliance - operational performance (effectiveness of operational controls of SEA) - progress on meeting objectives.
Determine if current systems are sufficient, and identify any additional monitoring or measurement if needed. Step 3: Develop measurement programmes. Ensure your programmes are simple, flexible, consistent, ongoing, produce reliable data and communicate results. Ensure that calibrated monitoring equipment is used and maintained.
Step 4: Monitoring and Checking. Establish environmental management plan according to procedure EP-06. Carry out monitoring to ensure legal compliance, achievement of objectives and effective operational control. Implement corrective action and preventive action when nonconformity are identified during monitoring or operation. ( Refer to EP-07). Step 5: Communicating performance Provide relevant monitoring results to staff will raise their awareness on your company's environmental performance. Helpful Tips.
CAR (corrective action report) 2. Evaluation of Compliance (ISO 4.5.2 Evaluation of Compliance) Consistent with the company's commitment to compliance, it shall periodically evaluate compliance with applicable legal requirements and other requirements to which it subscribes. Related documents include: a) Section 4.5.2 of EMS Manual (EM-01) b) Environmental Procedure for Environmental Monitoring and Evaluation of Compliance (EP-06) a) Evaluation of Compliance in EMS Manual (EM-01 Section 4.5.2) Download Download ( This section of your EMS Manual:. Describes the mechanism on the regular legal compliance evaluation (section 4.5.2.1) and evaluate compliance with other requirements (section 4.5.2.2) to which your company subscribes. Links to procedure (refer to Section D1b). Helpful Tips.
You can modify the approach for evaluation of compliance. However, make sure that your approach is systematic and comprehensive. Nonconformity, Corrective Action and Preventive Action (ISO 4.5.3 Nonconformity, Corrective Action and Preventive Action) The results of monitoring and measurements, evaluation of compliance, audit findings and other systemic reviews should be documented and reviewed, and must lead to corrective actions which are intended to fix and avoid EMS problems in the future. Related documents include: a) Section 4.5.3 of EMS Manual (EM-01) b) Environmental Procedure for Enquiry / Complaint / Nonconformity Handling (EP-07) a) Nonconformity, Corrective Action and Preventive Action in EMS Manual (EM-01 Section 4.5.3) Download Download ( This section of your EMS Manual:. Describes how your EMS will fix and avoid problems in the future.
Links to procedure EP-07 Enquiry / Complaint / Nonconformity Handling. Helpful Tips. Your EMS may choose to integrate or make reference to the element with your existing quality management system if applicable. B) Procedure for Enquiry / Complaint / Nonconformity Handling (EP-07) Download Download The procedure defines how your EMS analyses nonconformities to detect patterns or trends so that the same deficiency can be prevented in the future. Any enquiries or complaints received internally or externally by your company are treated as problems of your company and are also handled by this procedure. Step 1: Define the responsibilities to investigate root causes. Helpful Tips.
If your company has an ISO 9001 Quality Management System in place, this part of your EMS can be integrated using the same procedure with additional EMS features. Step 2: Determine corrective action and preventive action Step 3: Implement action Step 4: Verify the effectiveness. Control of Records (ISO 4.5.4 Control of Records) Environmental records are required to demonstrate conformity to the requirements of your EMS and show that it is functioning properly.
Related documents include: a) Section 4.5.4 of EMS Manual (EM-01) b) Environmental Procedure for Control of Records (EP-08) a) Control of Records in EMS Manual (EM-01 Section 4.5.4) Download Download ( This section of your EMS Manual:. Describes the requirements on maintaining records, which are the evidence demonstrating the EMS is working as intended. Links procedure EP-08 Control of records. Helpful Tips. Your EMS records may integrate or make reference to your existing quality management system if applicable. B) Procedure for Control of Records (EP-08) Download Download Records demonstrate the EMS developed and implemented in your company is effective.
Iso 14001 2015 Manual
Step 1: Identify records to be kept. Records may include (but are not limited to) those demonstrate your EMS implementation and required by various legal requirements. Step 2: Determine the retention time, location, responsible personnel, etc. Step 3: Define the disposal method after the retention time.
Helpful Tips. May maintain your records electronically for easier retrieval and access control. Internal Audit (ISO 4.5.5 Internal Audit) Internal audit should determine a company's compliance with the ISO 14001 EMS. Related documents include: a) Section 4.5.5 of EMS Manual (EM-01) b) Environmental Procedure for Internal EMS Audit (EP-09) a) Internal Audit in EMS Manual (EM-01 Section 4.5.5) Download Download ( This section of your EMS Manual:. Describes your approach to conducting internal audits to determine the effectiveness of your EMS implementation and conformity to the planned arrangements including ISO 14001 requirements. Links to procedure EP-09 Internal Audit. Helpful Tips.
Internal audits may integrate or make reference to your existing quality management system if applicable. B) Procedure for Internal EMS Audit (EP-09) Download Download A proactive and objective approach identifies and resolves EMS deficiencies. The results of your internal audits should be linked to corrective action and preventive action (EP-08) for continual improvement. Step 1: Frequency of the Audit. Consider the nature of your operations and activities, SEAs / their impacts, results of monitoring processes, results of previous audits, etc. Should be at least annually for the whole company, can be at once or broken down into discrete elements for more frequent audits.
Step 2: Appoint Auditors. Select and train auditors (at least 2 auditors).
Auditors should be independent of the activities being audited. Step 3: Internal Audit. Select auditing team members and arrange internal auditor training. Establish internal audit plan and conduct internal audit according to procedure EP-09. Prepare audit report and review audit results to identify areas for improvement. Step 4: Audit Results Management. Identify trends or patterns in EMS problems following EP-08.
Communicate results Helpful Tips. Internal audit report (refer to the Generic ISO 14001 EMS Templates and Practical Examples of ISO 14001 EMS for above records) E. Act 'Act' means taking actions to continually improve the performance of your EMS. Management Review (ISO 4.6 Management Review) Your Management review is an essential portion of the continual improvement of your company's EMS. Related document include: a) Section 4.6 of EMS Manual (EM-01) a) Management Review in EMS Manual (EM-01 Section 4.6) Download Download ( This section of your EMS Manual:. Describes the requirements for conducting management review. Determines the management review frequency (and as the rule of thumb, at least annually).
Requires that meeting minutes record issues discussed, decisions made, and action items selected; and should be documented appropriately. Ensures that someone will follow-up the progress on action items until completion. Helpful Tips. The management review may integrate or make reference to your existing quality / safety management system if applicable. Review for Improvement. Your EMS committee (or EMS core team members) conduct regular meetings to discuss and review the implementation of EMS and areas for improvement. Your top management will need to conduct periodic management reviews to ensure the overall effectiveness and continual improvement of the EMS, allocate sufficient resources and identify on-going improvement objectives.
Helpful Tips: keeping records ✔ meeting minutes ✔ follow-up actions (e.g. Action plans, correspondence, etc.), wherever necessary F. Keys to Successful Implementation.
The following obstacles to implementation are commonly faced, especially for SMEs, that should be remembered and overcome during EMS implementation. Lack of management commitment The success of an ISO 14001 EMS is highly dependent on top management commitment and support. Commitment can be difficult to obtain when there is lack of understanding of the standard and the benefits. In order to secure commitment, top management should be provided with training that raises the importance of ISO 14001, highlights the benefits associated with an EMS, simplifies the steps associated with ISO 14001 implementation, and the possibility of integrating with other management systems. Tip: It is especially useful to demonstrate the value of an EMS by bringing senior management attention to environmental risks and liabilities, supply chain pressure and market trend. Lack of understanding and proper expertise An important consideration in the development, implementation and maintenance of an ISO 14001 EMS is the need to ensure complete understanding of the standard by core personnel.
The misunderstanding of requirements and wrong usage of the standard can be avoided by ensuring that ISO 14001 expertise is consulted throughout the process. Tip: Remember that structural and operational system changes should always be preceded by the appropriate support and training. Misconceptions about the standard creating too much paper work An ISO 14001 EMS requires an organisation to have in place procedures, documentation and records.
All procedures, documentation and records are developed to meet specific ISO 14001 Standard requirements to ensure functionality of the system. Tip: Avoid unnecessary procedures, documentation and records. Keep it simple! Integrate to existing management systems if applicable.
Successful implementation of an EMS requires the input and action of all employees across the organisation. Responsibilities and roles of each function and level need to be clearly defined and well communicated. Employees should be encouraged to adopt environmental practices and understand the benefits. Tip: Communicate with all levels of staff and let everyone know the EMS direction of the company. Arrange incentive programs to initiate employees' input.